Onboarding: From Sign-Up to First Note
* Select Your Plan: Choose the tier that fits your crew and pay via our secure Stripe checkout.
* Complete Your Profile: You’ll be redirected to a Branding Setup form. Upload your logo, ABN, and bank details so your PDFs look professional from Day 1.
* Save the Contact: You’ll receive a "Welcome" WhatsApp, usually sent within a few hours. Save this number as "VoiceDoc" in your phone.
* Send Your First Note: Record a 30-second update. Within seconds, VoiceDoc will reply with a branded PDF ready to be shared.
Best-in-Class Script Examples
Copy these styles for 100% accuracy.
Example 1: The Site Diary
> "Hey, Site Diary for the Miller Project. It’s Tuesday the 14th. Clear skies. We had 4 chippies on site. Finished the first-floor framing and started the rough-in on the east wing. Concrete was 45 mins late which held us up, but we caught up by 4pm. Tomorrow we need the inspector here at 9 AM for the slab sign-off. No variations. Cheers."
>
Example 2: The Invoice
> "Hey, create invoice for Sarah Miller at 55 High St. Job is to install toilet and sink already supplied by customers. $500 plus GST. Add estimated itemisation.”>
| Do's | Don't |
|---|---|
| State Your Intent First: Start every note by saying, "Hey, create an [Invoice/Site Diary] for..." This helps the with the workflow, you don’t want a site diary as an invoice. | Don't record near loud machinery: If a jackhammer is going 2 meters away, the AI might "hear" static as words. Step into the cab or a quiet corner. |
| Speak Like a Human: You don’t need to be formal. Just describe what happened as if you’re talking to a mate on the way to the ute. | Don’t send multiple voice notes, this will eat into your credits, messages also will not be answer, to contact us please use the contact form |
| Be Specific with Data: Instead of saying "A few boys," say "3 chippies and 2 sparkies." If there’s a variation, be specific. | Don't rush your speech: You don’t need to talk like a robot, but if you mumble or talk at 100mph, "Slab" might become "Slap." |
| Mention the 'Next Steps': Always end with what needs to happen tomorrow. It makes your "Action Items" section look professional. | Don't worry about 'Ums' and 'Ahs': Our AI is trained to ignore filler words. Just keep talking—it will filter out the noise. |
| Record Fresh: Capture the note while you’re still on-site (maybe when you get back into your ute). Details get lost once you get home to the couch. | Don't skip the review: VoiceDoc is your assistant, not your boss. Always give the PDF a 10-second "sanity check" before forwarding it to a client. |
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